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Unmasking Real Email Engagement: Mailchimp’s Bot Filtering Explained

Unmasking Real Email Engagement: Mailchimp’s Bot Filtering Explained

When you look at your email marketing dashboard, a high open or click rate feels like an immediate win. But behind those rising percentages, automated security tools, email provider scans, and privacy protocols are often silently clicking through your links and opening your messages before a human ever touches them.

Mailchimp’s bot filtering feature addresses this exact problem by stripping automated noise out of account reports, giving marketers a clear view of genuine human activity.

Why Fake Traffic Skews Marketing Strategy

Automated security filters analyze incoming emails to protect users from malicious links. When these systems crawl a message, the platform records an open or click.

This creates inflated engagement metrics, making it nearly impossible to evaluate what actually resonates with your audience.

Filtering this traffic alters how you view key metrics:

  • Open Rates: Bot traffic pushes numbers artificially high via background pre-renderers, but filtering reveals actual inbox reads.
  • Click-Through Rates: Security crawls register as false user interest, whereas filtering pinpoints deliberate link clicks.
  • Audience Segmentation: Ghost clicks can accidentally trigger automated workflows; filtering ensures your automation targets real readers

How to Manage Bot Filtering Settings

Because bot filtering is enabled by default across your account, you will want to know where to adjust these preferences to compare your raw metrics against filtered data. To customize these configurations, navigate to your desktop dashboard, click Analytics, and select Analytics settings (or click the green Bot filtering on status indicator). From there, you can use the toggles within the Bot activity section to adjust your global reporting preferences at any time.

The Impact on Apple Mail Privacy Protection (MPP)

Apple’s Mail Privacy Protection (MPP) operates by automatically making a copy of incoming emails and downloading tracking pixels in the background. Once MPP pre-fetches and reads the email on Apple’s servers, it registers as an open, leaving no definitive way to know whether the actual recipient has opened the message or not.

To combat this inflation, Mailchimp’s system isolates and strips these artificial MPP opens from your marketing reports. However, because the filter automatically removes the cached pre-fetch data and cannot verify if the real recipient eventually opened the message, your bot-filtered open rates will now skew lower than the actual human open rate.

Moving Beyond Open Rates

Removing bot traffic provides cleaner baseline data, but email strategy shouldn’t rely on open and click metrics alone. Pair filtered engagement reports with downstream metrics—such as form submissions, actual sales, unsubscribe rates, and bounce trends—to build a complete picture of your audience’s behavior.

Uncover Your Real Audience with Pure Firefly

Cleaner data is only as valuable as the strategy behind it. Schedule a call with our team to help interpret your newly filtered analytics, adjust ghost-triggered workflows, or talk through a complete strategy for your small business or nonprofit. If you’re unsure how deeply bot traffic has skewed your historical data, our Mailchimp Audit is a great place to start!

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Top 5 New Klaviyo Features for Small Businesses

Looking for the latest new Klaviyo features to improve your email and SMS marketing? Klaviyo is a powerful marketing platform designed specifically for eCommerce brands. Its latest updates give small businesses even more tools to increase sales and engagement. From advanced analytics to seamless omnichannel marketing, here’s what’s new in Klaviyo.

Klaviyo’s New Marketing Analytics

Klaviyo’s Marketing Analytics add-on takes your data to the next level. This premium feature helps eCommerce brands analyze purchase patterns, track customer cohorts, and optimize automated flows based on customer behavior. 

Whether you’re building your first email automations or fine-tuning your segmentation strategy, these deeper analytics make it easier than ever. You can learn more about Marketing Analytics here.

Share Reviews with Potential Customers

In 2025, social proof is absolutely essential for small business success. By integrating reviews into your marketing emails, you build trust and help potential buyers feel confident in their purchases. Klaviyo makes it easy to showcase customer reviews, with new features like:

  • Viewing and managing reviews directly in Klaviyo
  • Easily dropping star ratings and testimonials into your email campaigns
  • Syncing reviews across Shopify, the Shop app, and other platforms

The new review features from Klaviyo streamline the entire process, so you can spend less time worrying about reviews and more time making sales.

Omnichannel Campaign Builder (in Beta)

Klaviyo’s new Omnichannel Campaign Builder—currently in beta—lets you align your messaging across email, SMS, and other marketing channels. This feature is especially valuable if you:

  • Need to deliver multi-channel campaigns to clients or higher-ups
  • Want consistent branding and timing across different platforms
  • Manage campaigns that involve multiple marketing touchpoints
  • Need to plan in advance for Black Friday and other major holidays

Klaviyo is actively improving this tool, so keep an eye out for more updates! Pure Firefly predicts a complete public launch is on the horizon for this year.

Boost Conversions with Customer Hub (in Beta)

The Customer Hub is a game-changer for eCommerce brands using Shopify and other platforms. This new feature creates a side menu where customers can log in while shopping, giving them instant access to:

  • Personalized product recommendations
  • Order history and tracking
  • Live support chat
  • Exclusive offers or loyalty rewards

By keeping shoppers engaged without disrupting their experience, the Customer Hub can help boost conversions and drive repeat purchases. If you haven’t already, be sure to enable this feature in your Klaviyo account!

Backfill Anonymous Shopper Activity

Klaviyo now uses Shopify’s web pixel to track and sync anonymous shopper behavior. This allows you to effectively target potential customers before they log in or make a purchase. When you backfill anonymous shopper activity, you can see:

  • Products a subscriber viewed before signing up
  • Customer interactions from previous website visits
  • Even more possibilities for personalized follow-up emails

As of 2025, this feature is Shopify-specific, but it’s expected to roll out to other eCommerce platforms soon.

Make the Most of New Klaviyo Features with Pure Firefly

Want to implement these new Klaviyo features but don’t know where to start? Pure Firefly specializes in Klaviyo email marketing, automation, and campaign strategy. Whether you need custom templates, advanced segmentation, or expert guidance, we’re here to help. Contact us today and let’s elevate your email marketing!

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how to choose your email marketing partner

How to Choose an Email Marketing Freelancer or Agency

Looking for the right email marketing partner to support your nonprofit or small business? Whether you’re seeking a freelancer for flexible, on-demand support or full-service email marketing agency, finding the right fit makes all the difference in your campaign success. Here’s how to choose the best partner for your needs.

Where to Find Email Marketing Support

When looking for an email marketing partner online, you’ll typically start in one of two places: 

  • Freelancer Marketplaces – Websites like Fiverr (for budget-friendly options) and Upwork let you browse profiles, compare pricing, and hire freelancers based on past client reviews. They offer a wide range of options, which can be helpful for finding the exact fit.
  • Email Marketing Partner Directories – Platforms like Mailchimp’s Expert Directory and Klaviyo’s Partner Directory list certified freelancers and agencies specializing in their respective tools. If you’re already committed to an email marketing tool, this is a great place to find partners with verified experience.

Wherever you start, be sure to read profiles thoroughly and pay attention to any reviews.

Choosing a Freelancer vs. an Agency

The choice between a freelancer and an agency depends on your budget, needs, and workflow preferences:

  • Freelancers are typically more affordable and flexible, making them a great choice for businesses that need quick turnarounds or prefer a one-on-one working relationship.
  • Agencies generally provide more structure. They may support you with a team of specialists, detailed strategy, and reporting. They are ideal for long-term support and businesses that need comprehensive services.

Imagine your ideal. If you want to come up with an idea and have an email ready within a day or two, a freelancer is probably the right fit. If you’d rather have a professional review your website, recommend, and execute campaigns for the next month, you likely need an email marketing agency.

Look for Email Marketing Certifications

Not all email marketers are created equal. Check whether your potential freelancer or agency has certifications in your email marketing platform (like Mailchimp or Klaviyo). Bonus points if they hold additional credentials in SEO, social media, copywriting, or other skills that complement email marketing. 

Just be sure to research certification titles, as some are more rigorous than others.

Check Out the Portfolio

A strong portfolio is one of the best indicators of expertise. Look for:

  • Work that aligns with your preferred style
  • Email designs for a wide variety of industries
  • Mobile responsiveness and interactivity, when possible

Make sure your chosen email partner follows design best practices — hierarchical layouts, consistent branding, and accessible fonts/colors.

Confirm Experience in Key Areas

Along with email marketing, there may be other skills you’d find helpful in an ideal email marketing freelancer or agency. For example…

  • Your CRM (HubSpot, Salesforce, Pipedrive)
  • Social media platforms (Instagram, Facebook, Hootsuite)
  • Automation tools (Zapier, Make)
  • AI content generation

While these added skills may not be your top priority, a well-rounded partner can make collaboration smoother in the long run.

Talk Through Your Goals

Once you’ve confirmed a potential email marketing partner has what you need, it’s time to schedule an interview! Use this time to clearly communicate your marketing goals, and ask any  additional questions that will help you locate your dream partner. An interview is a great time to touch base on time zones, communication styles, security expectations, and any other nitty-gritty concerns. 

If their working style aligns with yours, you may have found the perfect fit!

Find Your Email Partner in Pure Firefly

Need a dependable email marketing agency that understands small business needs? At Pure Firefly, we specialize in Mailchimp and Klaviyo, and offer both strategic guidance and hands-on execution. Check out our portfolio to see some email design samples, or contact us for a free intro call!

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How to Use AI in Email Marketing (with Prompts)

As AI technology continues to evolve, many email marketers are using AI tools to level up their marketing. Using AI, even a novice marketer can quickly draft emails, revise copy, or develop a content strategy. From our experience as a full-service email marketing agency, we’ve uncovered several AI functionalities that help marketers soar!

How to Choose an AI Tool

Since the recent boom in AI technology, a plethora of tools have been made for seemingly every topic. There are tools to generate ad copy, blog posts, and everything in between. Ultimately, most publicly available AI generators are based on OpenAI’s ChatGPT. Rather than paying for a subscription to a language model tailored to your industry, we recommend starting with a free ChatGPT account

Large language models are built to adapt in response to user input, so you can tailor ChatGPT’s responses to your needs without a paid subscription to a more tailored AI bot.

Drafting Email Copy with AI

In email marketing, AI often best serves as a brainstorming partner. While chatbots still run into factual errors, they can provide a great first draft that you can customize to your liking. Here are some prompts you can use to generate copy for your next email:

  • Generate concise copy for a nonprofit marketing email. The goal of the campaign is to boost donations, and the nonprofit organizes tutoring and classes to improve youth literacy. Please keep the copy between 200 and 1000 words and include a CTA that links to our donation page (insert URL),

  • Create 3 drafts of a brief marketing email for our small jewelry company. We are highlighting the spring gold collection. Please include 3 products with price and a 20% discount code.

  • Show me 2 drafts of a 250-500 word email promoting my company’s Labor Day sale. Include the code LABOR30 for 30% off.

As you can see from the prompts above, specificity is essential when using AI. The more clear you are about word count, tone, and content, the more likely it is the tool will generate something useful. Don’t leave your AI bot to make assumptions – They are likely to be inaccurate or give your email a less human sound. Plus, emails with a high volume of grammar and spelling errors can even cause deliverability problems down the line.

Revising Marketing Copy

After you’ve taken the first stab at writing your email copy, AI can swoop in to help you revise it. Just copy and paste the text into your AI chatbot and try any of the following prompts:

  • I’ve pasted copy for a marketing email above. Can you make it more concise and engaging?

  • Please correct the tone in the email pasted above. The tone should be friendly and direct, matching the language on [your website URL]

  • Our organization is working on a newsletter for our recurring donors. Based on the email pasted above, what are 5 things we should improve to follow current email marketing best practices?

As always, you’ll want to give the revised copy ChatGPT spits out a final pass and potentially make some corrections for accuracy. 

If the results are not to your liking, don’t hesitate to provide some more direction. A prompt like “Looks good – Can you make it more concise?” can work wonders for your writing.

Generating Quality Subject Lines

AI tools can enhance your email marketing by generating effective subject lines. Many email marketers understand the value of A/B testing but may get bogged down by creating multiple subject variations for every email. With AI, you can quickly generate subjects that match your brand’s personality and follow best practices.

Here are some prompts you can use to generate email marketing subject lines with AI:

  • Create 10 engaging subject lines for a promotional email about our new summer collection. At least 7 of the options should include an emoji.

  • Generate 5 personalized subject lines for a follow-up email to customers who have recently made a purchase. Each subject line should be 3-5 words long.

  • Suggest 12 subject lines for an email campaign announcing our upcoming webinar on digital marketing trends. The subjects should be refined, professional, and formal.

Using AI to Develop a Content Strategy

AI can streamline your content strategy by analyzing audience behavior and preferences, helping you identify what content resonates most.

To use AI for a content strategy, you’ll need to provide some record of your previous campaign results. If you’re a Mailchimp user, consider exporting your campaign analytics for the AI to reference. Mailchimp’s custom reports are a great tool for retrieving your analytics data.

Here are some prompts to generate a stellar email marketing strategy with AI:

  • I’m pasting the open rates, click rates, and subject lines for our past 20 campaigns below. Please analyze the results and make 5 recommendations for next year’s content strategy.

  • Here is a list of last year’s campaigns with each email’s send date, subject line, and open rate. Based on these results, please generate a calendar of campaigns for the next year that includes elements of what worked well this year.

  • Please generate a list of topics for our monthly newsletter based on current trends in [your industry]. For each topic, include 3 concise subject lines and 3 CTA options.

When generating a content strategy, it can be helpful to break the project into smaller tasks.  Instead of asking your chatbot to perform everything at once, prompt it to generate some topics, then subject lines, and so on. 

You can even offer links to outside resources (like Pure Firefly’s blog…) that the AI should reference for best practices.

Mailchimp’s Built-In AI Tools

A handful of AI tools are available within Mailchimp to help users generate email copy and automations. These tools can be a great way to try out AI generation without creating an account on any new platform.

These are the currently available features, with more on the horizon in the coming months.

  1. AI-Powered Journeys: Under the “Pre-Built Journeys” tab, Mailchimp offers 3 AI-generated automations to help engage new subscribers, recover abandoned carts, and encourage lapsed customers to purchase again.
  2. AI Content Writing: When writing an email or subject line, you may see a little blue icon pop up below your text. Just click on the icon, type in a prompt, and Mailchimp’s AI will generate the text for you!
  3. Creative Assistant: You can use the creative assistant to generate graphics for your email header or body. Just add some images, a line of text, and your brand colors, and Mailchimp will generate pleasing designs to use in any email!

For now, Mailchimp’s AI tools are available to users on the standard plan or above. If you’ve been looking for a reason to upgrade, this could be the time!

Need a Hand with Email Marketing? Call Pure Firefly

For new users, it can take some time to use AI effectively in email marketing. Pure Firefly’s team of email experts has worked on hundreds of Mailchimp accounts. We help clients develop robust email marketing strategies, leveraging all the tools at their disposal.

For quick questions, book a one-on-one training call. Or, for more complex projects, contact us to get a detailed quote.

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Mailchimp SMS for Small Businesses: The Ultimate Guide

SMS is a valuable tool for reaching your contacts with the right message at the right moment. In 2023, Mailchimp launched its SMS Tool, allowing users to integrate SMS messages into their existing email strategy. After 1 year with the tool, we’ve helped clients navigate the entire process– From getting messaging set up to sending SMS and analyzing the results. Here is our ultimate guide to Mailchimp SMS, with expert-backed tips to optimize your strategy.

What is SMS? 

SMS stands for short message service. In layman’s terms, that’s a text message. With Mailchimp SMS, you can send messages directly to your subscribers’ smartphones. When you add an image to your SMS, it becomes an MMS. MMS stands for multimedia message service. AKA: Text messages with pictures. 

Getting Started: Mailchimp’s SMS Application

Before you can send SMS or MMS with Mailchimp, you’ll need to fill out an application. This helps Mailchimp ensure you are a legitimate business following all relevant regulations, so they can protect all their users.

The application features a few key steps:

  1. SMS Goals: Choose from a list of approved uses for SMS, including order notifications, promotional campaigns, and more. Be sure to check your intended use against the list of “Unapproved ways of using SMS.” Unapproved use may result in account suspension.
  2. SMS Experience: Select your level of SMS experience or hit “Skip” to receive default how-to pop-ups from Mailchimp.
  3. Business Information: Fill out key business details including website, address, and Tax ID.
  4. Phone Number: Create a new phone number or send using an established number for your business.
  5. Sender Information: Choose your SMS audience (We recommend a single-audience strategy.) and fill in some additional information about your business.
  6. Terms & Conditions: Mailchimp requires terms & conditions and a privacy policy for SMS users. You can use Mailchimp’s template language, or link to existing pages on your website. Check out Mailchimp’s guide to creating a privacy policy.
  7. Credit Subscription: Choose how many credits you’d like to buy per month once your application is approved.

Mailchimp takes up to 5 business days to review your application, during which time you will see a “processing” status. Once your SMS application is approved, you’ll get an email from Mailchimp & be ready to send immediately!

How Mailchimp’s SMS Credits Work

Mailchimp SMS is available to users on the Essentials plan or above. Once a user completes their SMS application, they can choose to purchase anywhere from 1,000 to 450,000 credits per month. Users spend credits every time they send a message.

How do you know how many SMS credits you’ll need? It may take a little math. Mailchimp SMS messages consume 1 credit per 153 characters, or 1 credit per 63 characters if you use emojis. MMS messages consume 3 credits per 1,600 characters. 

Once you know how many credits your message is likely to use, you can multiply that # by the number of subscribers you’ll be reaching.

So, if you send 3 messages per month to 1000 recipients, and each message is under 153 characters long with no emojis, you’ll need 3000 credits per month.

Small businesses on a shoestring budget may want to start with 1000 credits and purchase more as needed.

Sending SMS & MMS Campaigns

Just like with email, Mailchimp users can schedule SMS messages in advance to moderate their send frequency. The SMS builder is a fairly simple interface, with a text box where users can type in their message, and an option to add an image. Images in MMS campaigns should be no wider than 640px and no taller than 1138px. If you’ve optimized image sizes for email before, you’re already on the right track!

Using SMS in Mailchimp Journeys

SMS messages can also be sent automatically using Mailchimp’s customer journeys. Just add a “Send SMS” journey point and customize the message to your preference! 

Here are some journeys small business owners can use to increase revenue with SMS:

  • Welcome new subscribers as they sign up (This can help decrease unsubscribes down the line!)
  • Send order notifications
  • Trigger reminders when a subscriber registers for an event
  • Send abandoned cart texts to accompany your emails
  • Use date-based automations to beat the competition during holiday rushes (Hello, Black Friday)

How Do I Know if an SMS Campaign is Successful?

Mailchimp offers a range of reports to analyze your SMS campaigns’ performance. For a general benchmark on engagement, click rates and open rates are a great place to start. According to Forbes, SMS open rates can be as high as 98%. However, your first few SMS messages are unlikely to reach such a high open rate and open rates don’t necessarily equate to high click-throughs.

SMS success is best measured in the context of your larger business goals. For example, if you’d like to increase revenue by 25% this quarter, see what percentage of your sales come from SMS. It can also be valuable to evaluate your first quarter using SMS against the same quarter the previous year.

If you’re not seeing the growth you’re hoping to achieve, don’t worry! It can take time to perfect your strategy and reach the right people with the right messages at the right times.

What Not to Do: SMS Practices to Avoid

As you develop your SMS strategy, be sure to avoid the most common pitfalls for new users!

  1. Never cold-SMS: All SMS subscribers MUST be actively opted in
  2. Don’t Send Too Frequently: Keep your messages to 1 per week at absolute maximum
  3. Message with a Purpose: Don’t send SMS just for the heck of it– Always share something valuable for your subscribers
  4. Keep it Personal: Use merge tags to personalize your messages
  5. Don’t Forget Your Numbers: Monitor campaign analytics to ensure your messages are bringing the intended results

When in doubt, put yourself in your subscribers’ shoes! If a message would annoy or upset you, it’s likely to do the same for your customers.

Optimize Your SMS Strategy with Pure Firefly

Pure Firefly was founded to provide high-quality, cost-effective marketing solutions for entrepreneurs, nonprofits & small businesses. As an agency with a combined 10+ years of experience, we’re committed to staying ahead of the curve in digital marketing. To get started with SMS, try booking a training call with one of our experts. Or bring us on a retainer for help with all your Mailchimp needs! We offer a wide range of services to fill your marketing needs.

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10 Signs You Should Work with an Email Marketing Agency

For small businesses, the decision to move from “do it yourself” to “do it for me” email marketing can be a major one. Working with an email marketing expert can help unlock hidden potential in your current audience and grow your business by reaching more contacts. How do you know when you’re ready to make the switch to working with an email marketing agency? Here are 10 signs you may be ready to reach out for a helping hand.

1. You’re Planning a Major Product Launch

Are you gearing up for a big product or service launch? Email marketing can be a powerful tool to create buzz and excitement among your audience. Try building up to the launch with scheduled campaigns that highlight the best features of your new product. Be strategic about your send frequency and be sure to announce the launch on your other marketing channels as well. An email marketing agency, like Pure Firefly, can help you craft product launch campaigns that drive engagement and encourage purchases.

2. Your Small Business is Growing

As small businesses expand, their email marketing strategies often become increasingly complex. To make the most of your growth, work with an email marketing agency to handle the burden of routine sending, automations, and segmentation. An email marketer can also provide the expertise you need to strategically scale your marketing with your growing audience.

3. This Year’s Big Sale is Coming Up

When an important sale or promotion is on the horizon, you want your email marketing efforts to be on point. An agency specializing in email marketing can help you strategize and execute high-impact campaigns that drive traffic and sales during your sales events. Many small businesses will work with an email marketer for their Black Friday promotions in order to maximize sales.

4. Your Campaigns Have Low Engagement

If your email campaigns are consistently met with low open and click rates, it’s time to reevaluate your approach. Email marketing agencies like Pure Firefly can analyze your current strategy, make necessary adjustments, and create content that resonates with your audience. Wondering how to assess your engagement? Check out our blog post on campaign analytics for more info!

5. Email Marketing Efforts are Not Converting to Revenue

It can be frustrating to spend hours on email marketing, only to find that your emails are not improving sales. Even engaging campaigns that generate lots of clicks may fail to lead subscribers to purchase. An email marketing agency can help optimize your strategy with tools like automation, segmentation, and personalized emails. Perfecting your email marketing strategy will give you the best shot at converting subscribers to happy customers.

6. Your Emails are Going to Spam

When your emails end up in the spam folder, you stand little chance of reaching engagement or revenue goals. There are many factors that can land you in spam, including problems with domain authentication, overuse of images, a lack of opt-in, or failure to follow CAN-SPAM & GDPR regulations. Resources online can list the common reasons genuine email marketing ends up in spam, but only an email marketing expert can take a look at your account and determine the individual factors that may impact your sender reputation.

7. You’re Spending Too Much Time on Emails

Many small business owners are surprised to find out how time-consuming email marketing can be. If you find yourself taking time away from critical tasks to focus on email marketing, it may be time to reach out for a helping hand. Email marketing agencies like Pure Firefly can assess your current marketing set-up and step in to strategize, design, and send your campaigns. If you don’t want to hand over the wheel entirely, an email marketer can set up automations to generate sales in the background while you focus on the day-to-day tasks of managing your business.

8. You Haven’t Been Using Automations

Email marketing automation can save you time and increase the relevance of your messages. If you haven’t implemented automation in your email strategy, an agency can help you set up and optimize automated email series. Some of the most popular automations for email marketing include:

  • Welcome emails
  • Re-engagement campaigns
  • Abandoned cart emails
  • Transactional emails
  • Review requests
  • Targeted automations

9. You Aren’t Segmenting Your Audience

Segmenting your email list allows you to send relevant content to different categories of subscribers. Many marketing platforms offer simple tools to make segmentation accessible. Mailchimp, for example, offers tags, groups, segments, and fields for segmentation. If you haven’t been segmenting your audience, you aren’t making the most of your contact list. An email marketing agency can guide you in segmenting your audience and targeting segments with relevant email campaigns.

10. You Haven’t Started Email Marketing Yet

If you’re a small business with any kind of online presence, email marketing should be a tool in your toolbox. According to Campaign Monitor, more than 64% of small businesses are already using email marketing to stay in touch with their consumers and maximize their revenue. There are many platforms offering beginner-friendly email marketing tools. To make sure you get started on the right foot, try booking a one-on-one consultation with a marketing agency like Pure Firefly.

Small Businesses Maximize their Marketing with Pure Firefly

As a small business, Pure Firefly understands the unique challenges and opportunities small businesses face. We offer various email marketing services, including template design, campaign strategy, audience clean-up, and Mailchimp audits. Whether you’re a marketing pro looking to reach the next level, or a beginner ready to dip into your customers’ inboxes, we would be delighted to work with you. Contact us today for a free intro call, or book a one-on-one session with our specialists starting at $89.

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