email marketing

Unmasking Real Email Engagement: Mailchimp’s Bot Filtering Explained

Unmasking Real Email Engagement: Mailchimp’s Bot Filtering Explained

When you look at your email marketing dashboard, a high open or click rate feels like an immediate win. But behind those rising percentages, automated security tools, email provider scans, and privacy protocols are often silently clicking through your links and opening your messages before a human ever touches them.

Mailchimp’s bot filtering feature addresses this exact problem by stripping automated noise out of account reports, giving marketers a clear view of genuine human activity.

Why Fake Traffic Skews Marketing Strategy

Automated security filters analyze incoming emails to protect users from malicious links. When these systems crawl a message, the platform records an open or click.

This creates inflated engagement metrics, making it nearly impossible to evaluate what actually resonates with your audience.

Filtering this traffic alters how you view key metrics:

  • Open Rates: Bot traffic pushes numbers artificially high via background pre-renderers, but filtering reveals actual inbox reads.
  • Click-Through Rates: Security crawls register as false user interest, whereas filtering pinpoints deliberate link clicks.
  • Audience Segmentation: Ghost clicks can accidentally trigger automated workflows; filtering ensures your automation targets real readers

How to Manage Bot Filtering Settings

Because bot filtering is enabled by default across your account, you will want to know where to adjust these preferences to compare your raw metrics against filtered data. To customize these configurations, navigate to your desktop dashboard, click Analytics, and select Analytics settings (or click the green Bot filtering on status indicator). From there, you can use the toggles within the Bot activity section to adjust your global reporting preferences at any time.

The Impact on Apple Mail Privacy Protection (MPP)

Apple’s Mail Privacy Protection (MPP) operates by automatically making a copy of incoming emails and downloading tracking pixels in the background. Once MPP pre-fetches and reads the email on Apple’s servers, it registers as an open, leaving no definitive way to know whether the actual recipient has opened the message or not.

To combat this inflation, Mailchimp’s system isolates and strips these artificial MPP opens from your marketing reports. However, because the filter automatically removes the cached pre-fetch data and cannot verify if the real recipient eventually opened the message, your bot-filtered open rates will now skew lower than the actual human open rate.

Moving Beyond Open Rates

Removing bot traffic provides cleaner baseline data, but email strategy shouldn’t rely on open and click metrics alone. Pair filtered engagement reports with downstream metrics—such as form submissions, actual sales, unsubscribe rates, and bounce trends—to build a complete picture of your audience’s behavior.

Uncover Your Real Audience with Pure Firefly

Cleaner data is only as valuable as the strategy behind it. Schedule a call with our team to help interpret your newly filtered analytics, adjust ghost-triggered workflows, or talk through a complete strategy for your small business or nonprofit. If you’re unsure how deeply bot traffic has skewed your historical data, our Mailchimp Audit is a great place to start!

Join our newsletter for Mailchimp tips tutorials and news.

Unmasking Real Email Engagement: Mailchimp’s Bot Filtering Explained Read More »

nonprofit email marketing experts looking at laptop with AI icon and pure firefly logo

Which AI Should Power Your Emails? ChatGPT vs. Gemini vs. NotebookLM

Choosing the right AI email marketing tool can feel as overwhelming as staring at a massive coffee shop menu. Everything looks great, but what are the real differences between ChatGPT, Gemini, and NotebookLM? These three tools are some of the most valuable AI options for DIY and nonprofit email marketers. Let’s break down the differences between them!

ChatGPT: The Creative Wordsmith

ChatGPT (by OpenAI) is the tool that started our current AI era. For many, it remains the gold standard for drafting conversational, engaging copy. It’s best for drafting email body copy, quickly generating subject line variations, and chatting through ideas.

ChatGPT also offers custom GPTs, which can be tailored to your specific nonprofit’s mission or your small business’s tone of voice, so you don’t have to re-explain it every time.

Pros:

  1. Warm Writing Style: It often sounds the most “human” and is great at mimicking a specific brand voice.
  2. Easy to Use: The interface is extremely simple, like a text conversation.
  3. Strong Free Version: Free “mini” models are fast and capable for basic drafting.

Cons:

  1. Hallucinations: ChatGPT will sometimes invent facts out of thin air. This is why it’s so important to keep a human in the loop.
  2. Generic Tones: Without a specific prompt, ChatGPT can default to sounding a bit “salesy.”

Google Gemini: The Google Power-User

Gemini is Google’s AI email marketing tool. Its biggest strength is its ability to integrate with other Google Workspace tools and adapt to Gmail updates without manual adjustment. Gemini can easily reference info from Google Docs, Sheets, Meets, or Gmail, which makes it a great time-saver for organizations working with Google Workspace.

Pros:

  1. Real-Time Info: Gemini is excellent at pulling in current events—perfect for adding industry news to your newsletters.
  2. Workspace Sync: If you’re already drafting in Docs, Gemini can be a huge time-saver by updating directly in your document.
  3. Multimodal: Gemini handles images and data analysis very smoothly, allowing for easy wireframe and design creation

Cons:

  1. Safety Filters: Gemini has sensitive safety filters and will refuse to draft content that falls outside of them.
  2. Cold tone: Some users find Gemini’s writing style a bit more “matter-of-fact” than ChatGPT’s creative flair.

NotebookLM: Your Personalized Research Assistant

NotebookLM has a much more specified scope compared to Gemini and ChatGPTl. Instead of searching everything on the internet, NotebookLM will only reference what you give it. This makes it very helpful for staying on-brand. You can upload past newsletters, annual reports, and webpages to NotebookLM, and use them to draft future content. You can also rest assured that the AI will not hallucinate information outside of what’s provided.

Pros:

  1. No Hallucinations: Because NotebookLM has to cite your sources, it’s generally more accurate for niche topics.
  2. Research-Minded: NotebookLM is built to reference, compare, and combine resources you provide. This makes it great at summarizing impact reports!
  3. Audio Overviews: It can turn your documents into a “podcast-style” conversation to help you hear your ideas in a new way.

Cons:

  1. Less Creative: NotebookLM better at summarizing and explaining than it is at writing from scratch, which can make it less effective for drafting copy.
  2. Manual Setup: You have to take the time to upload your documents (PDFs, Docs, etc.) to make it useful.

Which AI tool should you choose?

Ultimately, the choice between ChatGPT, Gemini, and NotebookLM depends on your AI email marketing needs. Choose ChatGPT if you need a creative partner to help you write catchy, conversational emails. Choose Gemini if you want a tool that lives inside (and references) your Google Workspace. Choose NotebookLM if you need simple, factual emails that only draw on the information you give it.

Whichever tool you choose, remember that AI is a starting line, not a finish line. Always give your drafts a human pass and thoroughly test emails for deliverability and dark mode compatibility.

Overwhelmed? Pure Firefly is Here to Help

Writing the email is only half the battle. An experienced expert in your marketing platform is the best way to take your campaigns to the next level. Pure Firefly can help your small business or nonprofit shine with email marketing services for Mailchimp, Klaviyo, Hubspot, and more!

Contact Pure Firefly today to level up your email marketing program!

Modern digital art logo for Pure Firefly, showcasing vibrant colors and creative design.

Which AI Should Power Your Emails? ChatGPT vs. Gemini vs. NotebookLM Read More »

How Gmail’s Latest Updates Reshape Email Marketing

Recent Gmail updates are changing how emails appear, are sorted, and ultimately whether they are seen at all. For anyone relying on email marketing, these changes make one thing clear: deliverability relies on relevance, engagement, and trust.

Let’s break down what’s changing and how marketers can adapt their strategy to stay visible in the inbox.

How Gmail Updates Affect Email Marketing

Gmail continuously refines how it organizes the inbox to improve user experience. This year, Gmail is increasingly prioritizing content that subscribers actually engage with, instead of showing emails in the order they were sent.

This means email marketers must focus less on volume and more on value. Sending fewer, more relevant emails can now outperform frequent blasts that don’t get opened or clicked.

In this landscape, interactive emails and segmentation are key strategies to outperform your competitors.

Deliverability Now Depends on Engagement

One of the biggest impacts of recent Gmail updates is how engagement signals influence deliverability. Opens, clicks, replies, and consistent interaction help Gmail decide whether your emails make it to the inbox, and how they are sorted once they arrive.

To adapt, email marketers should prioritize:

  1. Sending content aligned with subscriber interests
  2. Removing inactive subscribers regularly
  3. Writing clear subject lines that set expectations
  4. Designing emails that are easy to read on mobile

If you’re unsure how engaged your list really is, our guide to list health and engagement on the Pure Firefly blog is a great place to start.

Promotional and Transactional Emails Are Treated Differently

Gmail is also becoming stricter about how emails are categorized. Promotional messages are evaluated based on relevance and interaction, while transactional emails are expected to stay focused on their core purpose.

Mixing marketing content into confirmations or receipts can hurt placement and reduce trust. Keep all messages clear and intentional to support long-term deliverability.

Need help structuring campaigns correctly? Contact Pure Firefly’s email experts for a close look at your email strategy.

List Hygiene Matters More Than Ever

Gmail has made it easier for users to review and manage subscriptions. As a result, brands that continue emailing disengaged contacts risk higher unsubscribe rates and weaker performance.

A healthy list supports better email marketing results and protects your sender reputation. Regular cleanup isn’t optional anymore—it’s essential. Consider using a list cleaner like Zerobounce and monitor your email bounces closely.

Pure Firefly can Help You Prepare for the Future of the Inbox

These Gmail updates reflect a broader trend: inboxes are getting smarter, and generic email strategies are getting filtered out. Brands that succeed must respect subscriber preferences and focus on meaningful communication.

If your team needs help adjusting your strategy, improving deliverability, or navigating changes in email marketing, we’re here to help. Our team has 10+ years of experience in marketing, spanning platforms like Mailchimp, Klaviyo, Hubspot and more.

Contact us to get expert support and ensure your emails are ready for the modern inbox.Modern digital art logo for Pure Firefly, showcasing vibrant colors and creative design.

How Gmail’s Latest Updates Reshape Email Marketing Read More »

Do’s & Dont’s: Using AI in Nonprofit Email Campaigns

Using AI in nonprofit email campaigns can transform how your organization connects with supporters. AI can save time and improve engagement, but it’s not foolproof. A few simple do’s and don’ts can help you make the most of this technology and avoid its pitfalls.

Why Use AI for Email Marketing?

AI can be a powerful lever in your nonprofit email strategy. Especially for small nonprofits lacking a dedicated content team, AI helps reduce the time and cost of an effective email strategy. Even just by generating the first draft of an email, nonprofits can save hours on monthly newsletters or fundraising campaigns.

Along with its ease of use, a key benefit to AI is its data-backed creativity. Depending on the prompt used, copy can be tailored for your audience, including for specific donor segments. AI tools can also reference email marketing data to optimize your campaigns.Tools like Mailchimp’s “Write with AI” draw on years of campaign data to generate content backed by evidence. 

With all of its benefits, AI can certainly be a gamechanger. But it isn’t magic – AI needs the  appropriate prompt and references to deliver results. Here’s how to make it work for your organization.

Writing an AI Prompt

The quality of an AI’s output depends on a high quality prompt. Here are a few tips to build prompts for nonprofit email campaigns, with examples you can use:

  1. Be specific & contextual: Provide specifications for your email’s content, length, goals, CTAs, and brand voice in order to get the best results.
    1. Example: “Write a 200–300 word fundraising appeal email to lapsed donors (those who haven’t donated in 18 months). Tone: warm, encouraging. Focus on the impact of our free community classes. Include a CTA to donate now. 
  2. Include examples: You can paste a past email and ask for a quick re-write, or provide a bullet-point outline and let AI fill in the blanks
    1. Example: Write a 4-part email with the following sections: Intro, problem, solution, CTA). Each section should be no longer than 100 words and must start with a subheading. 
  3. Use follow-up prompts: Working with AI is like a conversation. Once the AI responds to your request with a draft, follow up with further prompting to refine the result.
    1. Example: Good start! Condense this email’s length by 30%, make the tone more conversational, and add our tagline “Making waves in wellness.” 
  4. Repeat your successes: Before you start a draft of your next email, paste in a few previous campaigns and results. Then, ask the AI to reference what’s working in your next campaign.
    1. Example: Our last 3 emails to monthly donors are pasted below. All of them had open rates around 18%, and the Giving Day email had a very high click rate of 5%. Based on those results, write a draft email in our brand voice that our audience is likely to click on. 
  5. Reference industry best practices: AI tools are generators, not dictionaries. Always remind the model to align its language with strategies already shown to boost engagement.
    1. Example: Search for 10 reliable online sources that give a detailed list of data-backed email marketing best practices… Now, use those best practices to create a draft of this email.

If you take all these suggestions into account, you may find that the prompt is longer than expected. This is nothing to panic about! As you continue to use an AI model, it will build a memory of what you’ve already asked. Then, you can always reference a previous prompt again to have the AI generate a similar response.

Refining AI-Generated Content

Once you have an AI draft, you’ll need to give it a quick polish so it’s ready for your supporters. Here are a few suggestions for nonprofits that want to get their email perfect.

  1. Check factual accuracy: AI is known to make assumptions, or even hallucinate false information. Review your content for any false assertions. 
  2. Align voice and tone: Overly-promotional language is a common complaint among AI users. Make sure the language reflects your nonprofit’s mission and personality. If you write in a warm, humble tone, tweak phrasing to match that rather than letting the AI sound overly promotional. 
  3. Inject human details: Add stories, real names, and quotes manually to give your email a heartfelt, human touch.

Some of these steps must be taken manually in your email marketing software, while others can be done using follow-up prompting with AI. In either case, be sure to give the email a final proofread before it goes out.

When AI Goes Wrong

AI is powerful, but it has risks. Knowing the pitfalls helps you avoid costly mistakes. Here are a few examples we’ve run into, plus tips to address them:

  1. Hallucinations & fabrications: AI sometimes confidently states false facts, names, or data. This is easiest to catch and refine with a human eye.

  2. Tone or messaging drift: Without strong prompts, AI may produce copy that’s salesy, too casual, or off-brand. Follow-up prompting can ensure you won’t alienate your donors. 
  3. Deliverability issues: Occasionally, AI can generate text that is likely to trigger spam filters. See our Deliverability Troubleshooting Guide for more tips on how to land in the inbox.

Just like a human coworker, AI can make mistakes. As you automate, keep robust proofreading procedures in place to ensure the quality of generated content. When things go wrong, a human touch is the best tool to fix them.

Generating Subject Lines with AI

Subject lines are a perfect use case for AI because they thrive on variety, brevity, and experimentation. Plus, AI can remember previous subjects you’ve generated in order to provide similar options.

Here are a few prompts you can try for your own AI email marketing strategy:

  • Generate 8 subject lines (5–7 words) for a donor reactivation email focused on community stories. 
  • Suggest 10 subject line variations for a volunteer recruitment campaign. Include one with an emoji and one that asks a question 
  • Our last subject line “Share Your Love” got a 47% open rate. Based on that success, suggest 10 new subjects for the email pasted below.

For the highest chance of success, ask for 10-15 options with varying styles. Specify strategies that you’d like the AI to use, like urgency, curiosity, or numbers. Having variety improves the likelihood that one of your subject lines will resonate strongly with your audience.

For more subject line inspiration, check out our list of 100 high-performing subject lines for nonprofits!

Leverage AI to its Full Potential with Pure Firefly

At Pure Firefly, we believe AI should amplify your creativity, not replace it. If you want help refining AI prompts, reviewing output, or building hybrid content workflows, our team is ready to guide you. Contact us today, and we’ll help you magnify your nonprofit’s impact with AI!

Do’s & Dont’s: Using AI in Nonprofit Email Campaigns Read More »

mailchimp's new popup builder

How to Use Mailchimp’s New Popup Builder

Popup forms are one of the best ways to maximize email signups from your website. This month, Pure Firefly launched a new popup with Mailchimp’s brand new form builder. So far, it’s been a hit! Here’s a step-by-step guide to help you make the most of the new popup tool.

Mailchimp’s New Popup Builder

In 2025, Mailchimp launched a brand new popup builder available on the standard plan and above. While their existing popup forms are still available, this new builder includes a wide range of improvements. The new popup builder features:

  • Over 80 free templates for various industries
  • Completely customizable layouts on mobile and desktop
  • Advanced logic and visibility settings
  • Detailed analytics like impressions and opt-in rate

With all the improvements, the new builder is worlds ahead of the previous one.

Developing a Lead Magnet Strategy

When you plan to launch a new popup, start by developing your lead magnet. In marketing, the lead magnet is the “lure” that gets new website visitors to sign up. It should be relevant to potential subscribers and ideally lead them towards purchasing or donating later on. 

To develop your lead magnet, begin by thinking about what existing supporters enjoy and expect from you. Whether you deliver products, build tech solutions, or serve your community, make sure your lead magnet aligns with those core activities and values.

  • For businesses, a simple discount code is an easy way to get subscribers in the door. You can also consider providing a free whitepaper, introductory call, or video lesson for those who subscribe.
  • For non-profit organizations, consider sharing a report, a story from your founder, or a case study that demonstrates why your organization matters.

As an email marketing agency, Pure Firefly made our lead magnet a guide to email automations, which may be useful for our potential customers.

Starting a New Popup in Mailchimp

Mailchimp’s new popup builder is a little more complex than the original. Here’s how to get started:

  1. Navigate to “Forms” within Mailchimp and click on “Create popup form”
  2. Choose your incentive (AKA lead magnet), or click on “View all templates”
  3. Click Preview on any templates that interest you. Once you’ve chosen a favorite, hit “Apply.”
  4. Give the form an internal name you can easily remember, choose your Mailchimp audience, and select email, SMS, or both. Then, hit create form.

Once you create your draft form, you’ll be ready to start designing!

How to Design Your Mailchimp Pop-up

Mailchimp’s new pop-up builder is split into 3 columns.

a screenshot of mailchimp's new popup builder with steps on the left, preview at the top, and style on the right

Steps: On the left side, you can develop the form’s logic. Each Step can be thought of as a new version of the form design, which will show up if a user takes a certain action. For example…

  • Offer entices website visitors with your lead magnet. 
  • Email capture displays your form fields.
  • Confirmation grants access to your lead magnet

Preview: The wide center column shows previews of your Mailchimp signup form at every step. Each step will have both a desktop and mobile preview available. You can click on any one of the previews to edit that step and section.

Style: The rightmost column is where you can edit the appearance of your Mailchimp popup. Here you can change colors, fonts, images, and text sizes. It’s split into two main sections:

  • Typography displays the fonts used throughout your form design.
  • Colors shows colors used throughout the popup.

To streamline the process, consider setting your default styles as soon as you create the pop-up. That way, you don’t have to change the styles at every step.

If you’re a less tech-savvy Mailchimp user, you may benefit from a quick training call before you build your first form. Pure Firefly’s Mailchimp experts are here to help!

Connecting a New Mailchimp Popup to Your Website

Once you’ve created your new popup form, select or add your website URL under “Where should it show?” Click to connect manually or via the Shopify integration.

To connect manually: Mailchimp will ask to confirm the URL and connected audience, then generate a snippet of code. Embed this code on your site to enable the new pop-up.

If you’re using a platform like WordPress, Squarespace, or Wix, look for settings that let you inject code into the header. You can also use a custom code block, which is often available in your site’s page builder.

Be sure to test the popup on both desktop and mobile to confirm it’s appearing correctly.

Setting Up a Welcome Journey

After someone subscribes via your popup, you’ll want to welcome them right away. Mailchimp makes this easy with Customer Journeys. 

  1. Navigate to “Automations” and choose “Build from Scratch.”
  2. Create a new journey in the same audience your pop-up is mapped to. 
  3. Choose the starting point “Signs up for email” and click on “Filter who can enter this journey.”
  4. Create the following filter: Signup Source – Was – Popup Form 
  5. Hit “Use segment” and “Save Starting Point.”
  6. Click on “Add a journey step” and choose “Send email.”

Building emails in customer journeys is very similar to building standard scheduled campaigns. In the email, thank them for joining and include a clear link to download or view your lead magnet. To start new subscribers off on the right foot, make sure your welcome email follows best practices for email design.

How to Read Your Pop-Up Report

Mailchimp’s reporting tools make it easy to understand how your popup is performing. When you view your popup report, you’ll see several key metrics:

  1. Site Visitors: The total number of people who visited your site during the reporting period.
  2. Unique Impressions: How many individual visitors saw the popup. This filters out multiple views from the same person.
  3. Email Opt-In Rate: The percentage of popup viewers who subscribed with their email. This is a key metric to evaluate how compelling your form and offer are.
  4. SMS Opt-In Rate: If your form includes phone number fields for SMS marketing, this shows the percentage of people who also opted in to receive texts.

Review these numbers regularly to identify areas for improvement. Keep an eye on your welcome email’s standard engagement analytics too!

Need Help? Contact Pure Firefly

If you want help designing a high-converting popup, crafting an automated welcome email, or setting up your Mailchimp account, Pure Firefly is here for you. We offer custom popup designs, done-for-you automation builds, and one-on-one training calls to empower you to manage your own email marketing. Contact us to get started!

Modern digital art logo for Pure Firefly, showcasing vibrant colors and creative design.

How to Use Mailchimp’s New Popup Builder Read More »

Top 5 New Klaviyo Features for Small Businesses

Looking for the latest new Klaviyo features to improve your email and SMS marketing? Klaviyo is a powerful marketing platform designed specifically for eCommerce brands. Its latest updates give small businesses even more tools to increase sales and engagement. From advanced analytics to seamless omnichannel marketing, here’s what’s new in Klaviyo.

Klaviyo’s New Marketing Analytics

Klaviyo’s Marketing Analytics add-on takes your data to the next level. This premium feature helps eCommerce brands analyze purchase patterns, track customer cohorts, and optimize automated flows based on customer behavior. 

Whether you’re building your first email automations or fine-tuning your segmentation strategy, these deeper analytics make it easier than ever. You can learn more about Marketing Analytics here.

Share Reviews with Potential Customers

In 2025, social proof is absolutely essential for small business success. By integrating reviews into your marketing emails, you build trust and help potential buyers feel confident in their purchases. Klaviyo makes it easy to showcase customer reviews, with new features like:

  • Viewing and managing reviews directly in Klaviyo
  • Easily dropping star ratings and testimonials into your email campaigns
  • Syncing reviews across Shopify, the Shop app, and other platforms

The new review features from Klaviyo streamline the entire process, so you can spend less time worrying about reviews and more time making sales.

Omnichannel Campaign Builder (in Beta)

Klaviyo’s new Omnichannel Campaign Builder—currently in beta—lets you align your messaging across email, SMS, and other marketing channels. This feature is especially valuable if you:

  • Need to deliver multi-channel campaigns to clients or higher-ups
  • Want consistent branding and timing across different platforms
  • Manage campaigns that involve multiple marketing touchpoints
  • Need to plan in advance for Black Friday and other major holidays

Klaviyo is actively improving this tool, so keep an eye out for more updates! Pure Firefly predicts a complete public launch is on the horizon for this year.

Boost Conversions with Customer Hub (in Beta)

The Customer Hub is a game-changer for eCommerce brands using Shopify and other platforms. This new feature creates a side menu where customers can log in while shopping, giving them instant access to:

  • Personalized product recommendations
  • Order history and tracking
  • Live support chat
  • Exclusive offers or loyalty rewards

By keeping shoppers engaged without disrupting their experience, the Customer Hub can help boost conversions and drive repeat purchases. If you haven’t already, be sure to enable this feature in your Klaviyo account!

Backfill Anonymous Shopper Activity

Klaviyo now uses Shopify’s web pixel to track and sync anonymous shopper behavior. This allows you to effectively target potential customers before they log in or make a purchase. When you backfill anonymous shopper activity, you can see:

  • Products a subscriber viewed before signing up
  • Customer interactions from previous website visits
  • Even more possibilities for personalized follow-up emails

As of 2025, this feature is Shopify-specific, but it’s expected to roll out to other eCommerce platforms soon.

Make the Most of New Klaviyo Features with Pure Firefly

Want to implement these new Klaviyo features but don’t know where to start? Pure Firefly specializes in Klaviyo email marketing, automation, and campaign strategy. Whether you need custom templates, advanced segmentation, or expert guidance, we’re here to help. Contact us today and let’s elevate your email marketing!

Modern digital art logo for Pure Firefly, showcasing vibrant colors and creative design.

Top 5 New Klaviyo Features for Small Businesses Read More »

email marketing design icon

5 Secrets to Great Email Marketing Design

Want to improve your email marketing design and create campaigns that look great on any device? Whether you’re using Mailchimp, Klaviyo, or another email marketing platform, design best practices remain the same. Use these 5 tips and craft optimized emails like a marketing pro.

Structure Emails Hierarchically

A well-structured email makes it easy for readers to absorb key information at a glance. The most important message should be front and center, using larger fonts or bold formatting to stand out. Typically, this means starting every email with a large heading or even a colorful header image.

Before you design an email, ask yourself: What action do I want readers to take? That action—whether it’s signing up for an event, watching a video, or making a purchase—should be the focal point of your design. 

A clear hierarchy also improves readability and scannability, which is essential for subscribers in a hurry.

Use Consistent Fonts and Colors

Your email design should reinforce your brand identity. Keep things cohesive by using the same colors for buttons and links throughout your campaigns. 

Choose 1-3 fonts and apply them consistently—such as one font for headings and another for body text. Mailchimp and Klaviyo both allow you to set brand colors and fonts within their design tools, making it easier to maintain a polished, professional look.

Keep Text Concise

People skim emails in seconds, so keep your content short and to the point. If a paragraph runs longer than four lines, break it up with line breaks, subheadings, or bullet points. Shorter sentences and clear formatting make your emails easier to digest, especially on mobile devices.

Sometimes, it takes a few passes to make your email as concise as possible. Try writing out a draft and leaving it alone for a few hours. When you return, read through and consider every word. If you can shorten a sentence in any way- Do it! This can be a tedious process, but it will pay off for

Use Engaging Calls-to-Action

In email, a call-to-action (CTA) is the text found on a button or text link. Even for nonprofits who aren’t selling anything, all emails should have one primary CTA. This conveys the next step your subscribers should take, which could include donating, buying a product, reading an article, and many more.

The CTA text itself should tell subscribers exactly what to do—without being forceful or overly generic. The best CTAs are:

  • Short (around 3 words)
  • Actionable (starting with a verb)
  • Clear (avoiding vague phrases like “Click here”)

For example, instead of “Learn More,” try “Discover Our Mission” or “Start Your Free Trial.” Challenge yourself to include at least one button CTA and one text link in every email, so readers have multiple opportunities to engage.

Follow Accessibility Best Practices

Great email marketing design is accessible to everyone. Keep these best practices in mind:

  • Use alt text for images so screen readers can describe them.
  • Ensure high color contrast between text and background for readability.
  • Underline links and avoid using only color to indicate clickable text.
  • Review your email in dark mode to ensure all elements remain visible.

Take advantage of preview and test email features in your email marketing provider, and check out resources like Litmus’s ultimate guide to accessibility. To ensure color contrast, bookmark a simple contrast checker like Coolors

Get a Beautiful Email Design from Pure Firefly

Need a custom email template that’s professional, engaging, and easy to use? Pure Firefly specializes in email design for Mailchimp, Klaviyo, and beyond. Whether you’re looking for a one-time template or a complete email marketing refresh, we can help. Contact us today to get started!

5 Secrets to Great Email Marketing Design Read More »

how to choose your email marketing partner

How to Choose an Email Marketing Freelancer or Agency

Looking for the right email marketing partner to support your nonprofit or small business? Whether you’re seeking a freelancer for flexible, on-demand support or full-service email marketing agency, finding the right fit makes all the difference in your campaign success. Here’s how to choose the best partner for your needs.

Where to Find Email Marketing Support

When looking for an email marketing partner online, you’ll typically start in one of two places: 

  • Freelancer Marketplaces – Websites like Fiverr (for budget-friendly options) and Upwork let you browse profiles, compare pricing, and hire freelancers based on past client reviews. They offer a wide range of options, which can be helpful for finding the exact fit.
  • Email Marketing Partner Directories – Platforms like Mailchimp’s Expert Directory and Klaviyo’s Partner Directory list certified freelancers and agencies specializing in their respective tools. If you’re already committed to an email marketing tool, this is a great place to find partners with verified experience.

Wherever you start, be sure to read profiles thoroughly and pay attention to any reviews.

Choosing a Freelancer vs. an Agency

The choice between a freelancer and an agency depends on your budget, needs, and workflow preferences:

  • Freelancers are typically more affordable and flexible, making them a great choice for businesses that need quick turnarounds or prefer a one-on-one working relationship.
  • Agencies generally provide more structure. They may support you with a team of specialists, detailed strategy, and reporting. They are ideal for long-term support and businesses that need comprehensive services.

Imagine your ideal. If you want to come up with an idea and have an email ready within a day or two, a freelancer is probably the right fit. If you’d rather have a professional review your website, recommend, and execute campaigns for the next month, you likely need an email marketing agency.

Look for Email Marketing Certifications

Not all email marketers are created equal. Check whether your potential freelancer or agency has certifications in your email marketing platform (like Mailchimp or Klaviyo). Bonus points if they hold additional credentials in SEO, social media, copywriting, or other skills that complement email marketing. 

Just be sure to research certification titles, as some are more rigorous than others.

Check Out the Portfolio

A strong portfolio is one of the best indicators of expertise. Look for:

  • Work that aligns with your preferred style
  • Email designs for a wide variety of industries
  • Mobile responsiveness and interactivity, when possible

Make sure your chosen email partner follows design best practices — hierarchical layouts, consistent branding, and accessible fonts/colors.

Confirm Experience in Key Areas

Along with email marketing, there may be other skills you’d find helpful in an ideal email marketing freelancer or agency. For example…

  • Your CRM (HubSpot, Salesforce, Pipedrive)
  • Social media platforms (Instagram, Facebook, Hootsuite)
  • Automation tools (Zapier, Make)
  • AI content generation

While these added skills may not be your top priority, a well-rounded partner can make collaboration smoother in the long run.

Talk Through Your Goals

Once you’ve confirmed a potential email marketing partner has what you need, it’s time to schedule an interview! Use this time to clearly communicate your marketing goals, and ask any  additional questions that will help you locate your dream partner. An interview is a great time to touch base on time zones, communication styles, security expectations, and any other nitty-gritty concerns. 

If their working style aligns with yours, you may have found the perfect fit!

Find Your Email Partner in Pure Firefly

Need a dependable email marketing agency that understands small business needs? At Pure Firefly, we specialize in Mailchimp and Klaviyo, and offer both strategic guidance and hands-on execution. Check out our portfolio to see some email design samples, or contact us for a free intro call!

Modern digital art logo for Pure Firefly, showcasing vibrant colors and creative design.

How to Choose an Email Marketing Freelancer or Agency Read More »

Scroll to Top