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Unmasking Real Email Engagement: Mailchimp’s Bot Filtering Explained

Unmasking Real Email Engagement: Mailchimp’s Bot Filtering Explained

When you look at your email marketing dashboard, a high open or click rate feels like an immediate win. But behind those rising percentages, automated security tools, email provider scans, and privacy protocols are often silently clicking through your links and opening your messages before a human ever touches them.

Mailchimp’s bot filtering feature addresses this exact problem by stripping automated noise out of account reports, giving marketers a clear view of genuine human activity.

Why Fake Traffic Skews Marketing Strategy

Automated security filters analyze incoming emails to protect users from malicious links. When these systems crawl a message, the platform records an open or click.

This creates inflated engagement metrics, making it nearly impossible to evaluate what actually resonates with your audience.

Filtering this traffic alters how you view key metrics:

  • Open Rates: Bot traffic pushes numbers artificially high via background pre-renderers, but filtering reveals actual inbox reads.
  • Click-Through Rates: Security crawls register as false user interest, whereas filtering pinpoints deliberate link clicks.
  • Audience Segmentation: Ghost clicks can accidentally trigger automated workflows; filtering ensures your automation targets real readers

How to Manage Bot Filtering Settings

Because bot filtering is enabled by default across your account, you will want to know where to adjust these preferences to compare your raw metrics against filtered data. To customize these configurations, navigate to your desktop dashboard, click Analytics, and select Analytics settings (or click the green Bot filtering on status indicator). From there, you can use the toggles within the Bot activity section to adjust your global reporting preferences at any time.

The Impact on Apple Mail Privacy Protection (MPP)

Apple’s Mail Privacy Protection (MPP) operates by automatically making a copy of incoming emails and downloading tracking pixels in the background. Once MPP pre-fetches and reads the email on Apple’s servers, it registers as an open, leaving no definitive way to know whether the actual recipient has opened the message or not.

To combat this inflation, Mailchimp’s system isolates and strips these artificial MPP opens from your marketing reports. However, because the filter automatically removes the cached pre-fetch data and cannot verify if the real recipient eventually opened the message, your bot-filtered open rates will now skew lower than the actual human open rate.

Moving Beyond Open Rates

Removing bot traffic provides cleaner baseline data, but email strategy shouldn’t rely on open and click metrics alone. Pair filtered engagement reports with downstream metrics—such as form submissions, actual sales, unsubscribe rates, and bounce trends—to build a complete picture of your audience’s behavior.

Uncover Your Real Audience with Pure Firefly

Cleaner data is only as valuable as the strategy behind it. Schedule a call with our team to help interpret your newly filtered analytics, adjust ghost-triggered workflows, or talk through a complete strategy for your small business or nonprofit. If you’re unsure how deeply bot traffic has skewed your historical data, our Mailchimp Audit is a great place to start!

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mailchimp's new popup builder

How to Use Mailchimp’s New Popup Builder

Popup forms are one of the best ways to maximize email signups from your website. This month, Pure Firefly launched a new popup with Mailchimp’s brand new form builder. So far, it’s been a hit! Here’s a step-by-step guide to help you make the most of the new popup tool.

Mailchimp’s New Popup Builder

In 2025, Mailchimp launched a brand new popup builder available on the standard plan and above. While their existing popup forms are still available, this new builder includes a wide range of improvements. The new popup builder features:

  • Over 80 free templates for various industries
  • Completely customizable layouts on mobile and desktop
  • Advanced logic and visibility settings
  • Detailed analytics like impressions and opt-in rate

With all the improvements, the new builder is worlds ahead of the previous one.

Developing a Lead Magnet Strategy

When you plan to launch a new popup, start by developing your lead magnet. In marketing, the lead magnet is the “lure” that gets new website visitors to sign up. It should be relevant to potential subscribers and ideally lead them towards purchasing or donating later on. 

To develop your lead magnet, begin by thinking about what existing supporters enjoy and expect from you. Whether you deliver products, build tech solutions, or serve your community, make sure your lead magnet aligns with those core activities and values.

  • For businesses, a simple discount code is an easy way to get subscribers in the door. You can also consider providing a free whitepaper, introductory call, or video lesson for those who subscribe.
  • For non-profit organizations, consider sharing a report, a story from your founder, or a case study that demonstrates why your organization matters.

As an email marketing agency, Pure Firefly made our lead magnet a guide to email automations, which may be useful for our potential customers.

Starting a New Popup in Mailchimp

Mailchimp’s new popup builder is a little more complex than the original. Here’s how to get started:

  1. Navigate to “Forms” within Mailchimp and click on “Create popup form”
  2. Choose your incentive (AKA lead magnet), or click on “View all templates”
  3. Click Preview on any templates that interest you. Once you’ve chosen a favorite, hit “Apply.”
  4. Give the form an internal name you can easily remember, choose your Mailchimp audience, and select email, SMS, or both. Then, hit create form.

Once you create your draft form, you’ll be ready to start designing!

How to Design Your Mailchimp Pop-up

Mailchimp’s new pop-up builder is split into 3 columns.

a screenshot of mailchimp's new popup builder with steps on the left, preview at the top, and style on the right

Steps: On the left side, you can develop the form’s logic. Each Step can be thought of as a new version of the form design, which will show up if a user takes a certain action. For example…

  • Offer entices website visitors with your lead magnet. 
  • Email capture displays your form fields.
  • Confirmation grants access to your lead magnet

Preview: The wide center column shows previews of your Mailchimp signup form at every step. Each step will have both a desktop and mobile preview available. You can click on any one of the previews to edit that step and section.

Style: The rightmost column is where you can edit the appearance of your Mailchimp popup. Here you can change colors, fonts, images, and text sizes. It’s split into two main sections:

  • Typography displays the fonts used throughout your form design.
  • Colors shows colors used throughout the popup.

To streamline the process, consider setting your default styles as soon as you create the pop-up. That way, you don’t have to change the styles at every step.

If you’re a less tech-savvy Mailchimp user, you may benefit from a quick training call before you build your first form. Pure Firefly’s Mailchimp experts are here to help!

Connecting a New Mailchimp Popup to Your Website

Once you’ve created your new popup form, select or add your website URL under “Where should it show?” Click to connect manually or via the Shopify integration.

To connect manually: Mailchimp will ask to confirm the URL and connected audience, then generate a snippet of code. Embed this code on your site to enable the new pop-up.

If you’re using a platform like WordPress, Squarespace, or Wix, look for settings that let you inject code into the header. You can also use a custom code block, which is often available in your site’s page builder.

Be sure to test the popup on both desktop and mobile to confirm it’s appearing correctly.

Setting Up a Welcome Journey

After someone subscribes via your popup, you’ll want to welcome them right away. Mailchimp makes this easy with Customer Journeys. 

  1. Navigate to “Automations” and choose “Build from Scratch.”
  2. Create a new journey in the same audience your pop-up is mapped to. 
  3. Choose the starting point “Signs up for email” and click on “Filter who can enter this journey.”
  4. Create the following filter: Signup Source – Was – Popup Form 
  5. Hit “Use segment” and “Save Starting Point.”
  6. Click on “Add a journey step” and choose “Send email.”

Building emails in customer journeys is very similar to building standard scheduled campaigns. In the email, thank them for joining and include a clear link to download or view your lead magnet. To start new subscribers off on the right foot, make sure your welcome email follows best practices for email design.

How to Read Your Pop-Up Report

Mailchimp’s reporting tools make it easy to understand how your popup is performing. When you view your popup report, you’ll see several key metrics:

  1. Site Visitors: The total number of people who visited your site during the reporting period.
  2. Unique Impressions: How many individual visitors saw the popup. This filters out multiple views from the same person.
  3. Email Opt-In Rate: The percentage of popup viewers who subscribed with their email. This is a key metric to evaluate how compelling your form and offer are.
  4. SMS Opt-In Rate: If your form includes phone number fields for SMS marketing, this shows the percentage of people who also opted in to receive texts.

Review these numbers regularly to identify areas for improvement. Keep an eye on your welcome email’s standard engagement analytics too!

Need Help? Contact Pure Firefly

If you want help designing a high-converting popup, crafting an automated welcome email, or setting up your Mailchimp account, Pure Firefly is here for you. We offer custom popup designs, done-for-you automation builds, and one-on-one training calls to empower you to manage your own email marketing. Contact us to get started!

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how to choose your email marketing partner

How to Choose an Email Marketing Freelancer or Agency

Looking for the right email marketing partner to support your nonprofit or small business? Whether you’re seeking a freelancer for flexible, on-demand support or full-service email marketing agency, finding the right fit makes all the difference in your campaign success. Here’s how to choose the best partner for your needs.

Where to Find Email Marketing Support

When looking for an email marketing partner online, you’ll typically start in one of two places: 

  • Freelancer Marketplaces – Websites like Fiverr (for budget-friendly options) and Upwork let you browse profiles, compare pricing, and hire freelancers based on past client reviews. They offer a wide range of options, which can be helpful for finding the exact fit.
  • Email Marketing Partner Directories – Platforms like Mailchimp’s Expert Directory and Klaviyo’s Partner Directory list certified freelancers and agencies specializing in their respective tools. If you’re already committed to an email marketing tool, this is a great place to find partners with verified experience.

Wherever you start, be sure to read profiles thoroughly and pay attention to any reviews.

Choosing a Freelancer vs. an Agency

The choice between a freelancer and an agency depends on your budget, needs, and workflow preferences:

  • Freelancers are typically more affordable and flexible, making them a great choice for businesses that need quick turnarounds or prefer a one-on-one working relationship.
  • Agencies generally provide more structure. They may support you with a team of specialists, detailed strategy, and reporting. They are ideal for long-term support and businesses that need comprehensive services.

Imagine your ideal. If you want to come up with an idea and have an email ready within a day or two, a freelancer is probably the right fit. If you’d rather have a professional review your website, recommend, and execute campaigns for the next month, you likely need an email marketing agency.

Look for Email Marketing Certifications

Not all email marketers are created equal. Check whether your potential freelancer or agency has certifications in your email marketing platform (like Mailchimp or Klaviyo). Bonus points if they hold additional credentials in SEO, social media, copywriting, or other skills that complement email marketing. 

Just be sure to research certification titles, as some are more rigorous than others.

Check Out the Portfolio

A strong portfolio is one of the best indicators of expertise. Look for:

  • Work that aligns with your preferred style
  • Email designs for a wide variety of industries
  • Mobile responsiveness and interactivity, when possible

Make sure your chosen email partner follows design best practices — hierarchical layouts, consistent branding, and accessible fonts/colors.

Confirm Experience in Key Areas

Along with email marketing, there may be other skills you’d find helpful in an ideal email marketing freelancer or agency. For example…

  • Your CRM (HubSpot, Salesforce, Pipedrive)
  • Social media platforms (Instagram, Facebook, Hootsuite)
  • Automation tools (Zapier, Make)
  • AI content generation

While these added skills may not be your top priority, a well-rounded partner can make collaboration smoother in the long run.

Talk Through Your Goals

Once you’ve confirmed a potential email marketing partner has what you need, it’s time to schedule an interview! Use this time to clearly communicate your marketing goals, and ask any  additional questions that will help you locate your dream partner. An interview is a great time to touch base on time zones, communication styles, security expectations, and any other nitty-gritty concerns. 

If their working style aligns with yours, you may have found the perfect fit!

Find Your Email Partner in Pure Firefly

Need a dependable email marketing agency that understands small business needs? At Pure Firefly, we specialize in Mailchimp and Klaviyo, and offer both strategic guidance and hands-on execution. Check out our portfolio to see some email design samples, or contact us for a free intro call!

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storytelling & email automations with intuit mailchimp pro partner and pure firefly logos

Your Mission in Motion: Storytelling and Email Automations Webinar

Wondering how and why to create email automations in Mailchimp? Join us for the upcoming webinar, Your Mission in Motion: Storytelling and Email Automations. We’ll teach you how to create impactful, automated email journeys to expand your organization’s reach and increase engagement. Plus, participants will receive up to 20% off Mailchimp’s standard plan!

Register Today

Why Attend?

If you’ve been wondering how to set up email automations or want to explore what Mailchimp Customer Journeys can do for your organization, this webinar is for you. Learn why automations are an essential email marketing strategy, especially for nonprofits. We’ll break things down at a beginner-friendly level. Even if you’re new to Mailchimp, you’ll leave with practical tools to tell your story through email automations.

 

What You’ll Learn:

  1. Create Automated Emails: Get familiar with the basics of email automation using Mailchimp’s Customer Journey Builder.
  2. Tell Your Story: Craft an email sequence that tells your organization’s story and connects emotionally with your supporters.
  3. Fine-tune Your Strategy: Learn the best strategies for email automations, including timing, if/else branches, and more!

 

Webinar Details:

  • Date: October 9th, 2pm – 2:45pm EST
  • Cost: $19.99

You won’t want to miss this Storytelling and Email Automations Webinar. Take your email marketing to the next level and boost engagement with automated emails that showcase your nonprofit’s mission. All registrants will receive a link to review the recording afterward, even if you can’t make it!

Register Now to secure your spot and start automating with ease.

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Your Mission in Motion: Storytelling and Email Automations Webinar Read More »

nonprofit volunteer beside a green email icon that reads "SUBJECT"

100 High-Converting Email Subject Lines for Nonprofits

Quality email subjects for nonprofits can make a huge impact on donations, attendace, and overall engagement. In this guide, we’ve curated 100 high-converting subject lines designed specifically for nonprofits. From creating urgency to tugging at heartstrings, we’ve got you covered.

Need more help? Try a one-on-one call with one of our email experts.

 

Make Monthly Newsletters Pop

Monthly newsletters are one of the most popular forms of email. While many marketers are turning toward automations in recent years, monthly newsletters remain a common practice for a reason. These emails provide a space for any information you need to share, making them highly flexible. Plus, the infrequent sending schedule makes it highly unlikely that subscribers will be overwhelmed by a monthly newsletter. Here are 13 subject lines for your next monthly nonprofit newsletter:

  1. Your [MONTH] Newsletter is Here!
  2. What We’ve Achieved Lately
  3. Be the First to Know
  4. Our Monthly Roundup
  5. What We Did Together in [MONTH]
  6. Your [MONTH] Dose of Good News
  7. Lets Connect: Impact, Updates, Events
  8. Your [MONTH] Newsletter is Waiting
  9. Writing New Chapters
  10. [MONTH] Tales of Collaboration
  11. [MONTH] Update: Government Engagements
  12. Monthly [ORGANIZATION] Insider
  13. Notes from the Frontlines

 

Write a Warm Welcome Email

Welcome emails are one of the most important steps in a new subscriber’s relationship with your organization. Set up welcome email automation to start your marketing off on the right foot and show new subscribers what they’ll be receiving. Here are 14 email subjects for nonprofits to help your welcome email attract a stellar open rate:

  1. Welcome Home: Where Hope Lives
  2. Your Journey Starts Here
  3. Welcome to [ORGANIZATION]
  4. Let’s Change the World Together
  5. You’re Signed Up
  6. Welcome to the Movement
  7. You’re a Part of the Change
  8. You’ve Taken the First Step
  9. You’re Here – What’s Next?
  10. Make an Impact Just by Joining
  11. Your Support Means the World
  12. Let’s Work Together
  13. Together, We’ll Create a Brighter Future
  14. Join Us, Change Lives

Still stumped? A tool like subjectline.com could help you generate even more ideas!

Share a Heartwarming Story

Showing the impact of your organization is a great way to keep people on board with your cause. Any nonprofit organization should make human stories a part of its email marketing strategy, either in its welcome series or through a scheduled email campaign. Here are 15 subject lines that tug on subscriber’s heartstrings:

  1. A Story of Resilience
  2. One Life Transformed
  3. Lighting up Lives
  4. The Power of Community Support
  5. Change We Make Together
  6. How My Life was Changed
  7. Why I Work with [ORGANIZATION]
  8. Barriers Broken, Lives Restored
  9. The Ripple Effect
  10. Life in a Turning Tide
  11. A Lesson on Hope
  12. [NAME] Shares their Story
  13. A Study in Support
  14. Follow [NAME]’s Journey
  15. Why We do the Work

Event Invites are Everything

Many nonprofit supporters look forward to the next time they can engage with the causes they care about in person. To boost attendance at your next event, consider running a multiple-email campaign to generate excitement. Pure Firefly has helped several nonprofits boost event attendance and donations with email marketing. Here are 15 email subjects to help you do the same:

 

  1. Join Us for a Night of Impact
  2. Save the Date
  3. You’re Invited, [NAME]
  4. Will We See You Tonight?
  5. Mark Your Calendars: [EVENT] Tonight!
  6. Seats Are Filling Up
  7. Last Chance to Register
  8. Only 5 Tickets Left
  9. Space is Limited
  10. Make an Impact In Person
  11. Let’s Make Miracles Happen
  12. Music, Laughter, and Heartfelt Stories
  13. Celebrate The Art of Giving
  14. A Night to Remember
  15. Bid, Win, Change Lives

Don’t be Afraid to Ask for Help

Donations are the backbone of many nonprofits’ funding, and soliciting them is a key element of a successful nonprofit email marketing strategy. To boost opens on your next call for donations, try using segmentation and one of these 14 subject lines:

 

  1. Be a Champion for Change
  2. Join Our Movement: Stronger Together
  3. Stand Up for What Matters
  4. Fuel Our Mission
  5. Together We Thrive
  6. Make an Impact Today
  7. Why I Give
  8. Make Your Voice Heard
  9. Rally for Change: We Need You
  10.  Let’s Build a Better Future
  11. Amplify Your Impact
  12. Ignite Hope Around the World
  13. Give Back, Gain Joy
  14. Help Us Fight Hunger

Celebrate Your Successes

If you’re asking subscribers for support, don’t forget to show them what their support helps you accomplish. Sharing success stories can boost morale across your entire subscriber base, and shows that donations aren’t going to waste. Celebrate your achievements with these 14 engaging subject lines:

  1. See Hope in Action
  2. Making Dreams Possible
  3. Impact Achieved: Thank You
  4. Hearts Full, Mission Accomplished
  5. Our Hearts Are Full
  6. We Exceeded Expectations
  7. We Did It!
  8. Raising Over $1000 for Change
  9. Bidding Wars: Remember Auction Night?
  10. Looking Back on Cinematic Magic
  11. School Built, Dreams Flourish
  12. We Made an Impact Together
  13. This is the Power of Unity
  14. You Made It Happen

Don’t Forget to Say Thank You

Transactional emails are an often-overlooked part of nonprofit email marketing. When subscribers donate to your organization or attend an event, sending an immediate thank you message shows that you care. Many email platforms provide tools for setting up automated thank you’s, making this achievable for even the smallest nonprofit teams. Here are 15 email subjects for nonprofits to say thank you:

  1. Thank You, [NAME]
  2. You Just Made a Difference
  3. Who Your Donation Helps
  4. Your Support Matters
  5. Endless Thanks
  6. Your Donation Helps Us Change the World
  7. You’re a Philanthropic Hero
  8. We’re Grateful for Your Generosity
  9. Our Gratitude Soars
  10. Heartfelt Thanks
  11. You Make Miracles Happen
  12. Thanks for Changing Lives
  13. You’re Supporting Progress for All
  14. You Are Amazing
  15. High-Five for Impact

Reach New Heights with Pure Firefly

There’s more to successful email marketing than a good subject line. To unlock email marketing that converts, consider working with an email expert like the ones at Pure Firefly. Our team is Mailchimp and Klaviyo certified, with over 10 years of experience in design & IT. Contact us anytime for a free consultation.

Plus, Mailchimp users can book a one-on-one call with an email specialist as little as 24 hours in advance.

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Nonprofit Email Marketing: Where to Start

Nonprofits on a tight budget should never overlook the potential of email marketing for their work. By harnessing the particularities of email marketing for nonprofits, you can effectively boost engagement, attendance, and donations.

The possibilities are vast, and starting is simple. Here’s our beginner’s guide in 5 simple steps.

1. Curate Your Email Marketing Audience

Before you start sending, you need an audience! The good news is that nonprofit organizations often have a head start on audience building through in-person events and volunteer connections. You may grow your audience through any of the following tactics:

  • Have people sign up using pen & paper at your next in-person event
  • Invite past volunteers to subscribe to your list
  • Include an opt-in form wherever you collect donations
  • Share a signup form with your social media network
  • Add signup forms to your website using popups or landing pages

To start email marketing on the right foot, focus on organic growth. Start with your most loyal community members, and make opting in and out simple. Be sure to clean any large audience list before importing.

Above all else, never buy, rent, or “scrape” an audience. If you send to contacts who haven’t agreed to receive your emails, you may see a spike in unsubscribes and spam reports and run the risk of sending to spam traps. Spam traps are false email addresses that service providers use to keep spammers at bay.

If Mailchimp detects spam traps in your audience or sees a spike in abuse reports, your account will be put under investigation and may be terminated. It’s better to start small than to lose your progress altogether because of poor audience acquisition practices.

2. Plan Out Your Email Marketing Strategy

Once you have an email marketing audience, it’s time to brainstorm about what email updates you’d like to send. For nonprofits, a smart marketing strategy makes all the difference. Take a moment to think over the following questions as they relate to your nonprofit:

  1. What’s one key action I want subscribers to take?
  2. What does my organization offer to subscribers & the world at large?
  3. How does my organization serve the present moment? (day, year, or decade)

Your organization’s core goals and values should drive any email marketing campaign. They make up the “why” of your email strategy: Why am I sending this email? 

Once you know why you’re sending, consider what you’re sending. Monthly newsletters are a common place to start for nonprofits. A monthly newsletter provides space to share the latest updates on your work, as well as a calendar of events, relevant news articles, and more.

Consider how you can use segmentation in your email marketing strategy. Many organizations now are leaning towards targeted emails over longer general updates. Consider creating different kinds of emails for different portions of your audience. For example, event invitations could be a great fit for local community members, but less relevant to donors overseas.

Most email marketers send a mix of segmented & unsegmented emails to engage their full audience effectively. Try starting with one general newsletter and one targeted campaign to build your experience in both areas.

3. Build Your First Email Marketing Campaign

Designing your first email campaign doesn’t have to be daunting. Email marketing services like Mailchimp provide no-code options for building any email. You may even contract an agency or designer to create mobile responsive templates you can customize with updated content.

Whether you work with a designer or build your first template yourself, always keep in mind that people tend to skim emails, and over 40% of subscribers now open emails on mobile devices. This makes concise text, large headers, and relevant images essential. Use a hierarchy of information to plan your first email design, and direct subscribers toward a specific call to action.

For your first email design, consider creating a welcome email. Welcome automations are essential for any organization with an email list, as they provide an opportunity to connect with subscribers as soon as they sign up. Some other options for your first email could be a simple “hello” letting your audience know what you’ll be sending or a first newsletter with your most important updates from the past year.

4. Test, Test, Test

Once your first campaign has been sent, set aside some time to review its performance. For Mailchimp users, a report is generated on every campaign and updated in real-time. Consider these key metrics to analyze the success of your email campaigns:

  • Open Rate: Shows % of subscribers who opened an email. This can measure subject line & preview text efficacy, as well as send date & time.
  • Click Rate & Clicks per Unique Open: Click rate shows the % of subscribers who clicked on any link in an email, while clicks per unique open (also known as click-to-open rate) shows the % of openers who went on to click on an email’s links. These metrics are helpful for measuring the effectiveness of an email’s content and design.
  • Bounces & Unsubscribes: Track the health of your audience by following trends in your bounces and unsubscribes. A sudden spike in either of these metrics indicates that your audience needs to be cleaned.

5. Develop Your Nonprofit’s Email Marketing with Pure Firefly

If you’d like a hand with starting an effective email marketing strategy, consider working with Pure Firefly. We offer one-on-one strategy calls, copywriting & design, and in-depth audits to ensure you’re making the most of your Mailchimp account. Check out our services to learn more, and contact us anytime for a quote!

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